An export quotation is a pre-sale price document for an overseas buyer. It lists SKU, spec, qty, unit price, and amount, plus commercial terms and validity. It is usually not a commercial invoice and not the same as a proforma invoice.
The export solution page covers catalog and PDF sharing. This article is only about what must appear on the page so inquiries do not go silent.
Fields you must make unambiguous
Name and spec: model, material, size, packing—matching the sample. “As per your request” is not a quote.
Qty and MOQ: put price breaks on rows, not only in a chat note.
Incoterms: write FOB/CIF next to the price, including the port.
Lead time and validity: use working or calendar days; give a calendar validity so FX moves have a cutoff.
Keep proforma and commercial invoices separate
A quotation is for comparison. A proforma invoice is often for prepayment or a customs draft. A commercial invoice is for payment and clearance. Mixing them stalls finance and forwarders. See Quotation vs invoice.
Lock an English template
Do not copy a blank Excel for every inquiry. Build one export template in Quotely: English letterhead, spec columns, amount formulas, Incoterms notes. Store SKUs in the catalog and change qty next time.
Send PDF or a share link so the xlsx does not mojibake or get edited on the buyer’s PC.
Last look before send
Currency stated. Incoterms next to price. Total from formulas. Validity is a date. Then it looks professional. See the export trading solution page.