Procurement
Procurement template for cleaner RFQs.
List specs and quantities so suppliers quote like-for-like.
Quote preview
Sample preview — demo data
Procurement
Procurement quote
Sample Tech Co.
Alex Chen · sales@example.com
Acme Trading Ltd.
Jamie Lee · buyer@example.com · +1 415 555 0134
Purchase list
Items
| # | Product image | Product name | Qty | Unit | Unit price | Discount % | Subtotal |
|---|---|---|---|---|---|---|---|
| 1 | - | A4 copy paper (ream) | 40 | 22.00 | 5.00 | 836.00 | |
| 2 | - | Toner / ink cartridge | 8 | 186.00 | 8.00 | 1368.96 | |
| 3 | - | Folders / archive boxes | 60 | 6.50 | 0.00 | 390.00 | |
| 4 | - | Keyboard + mouse set | 12 | 68.00 | 5.00 | 775.20 | |
| 5 | - | USB dock | 6 | 128.00 | 0.00 | 768.00 | |
| 6 | - | Work gloves (pair) | 80 | 8.00 | 10.00 | 576.00 | |
| 7 | - | Safety helmet | 20 | 28.00 | 5.00 | 532.00 | |
| 8 | - | Cleaner (pail) | 12 | 35.00 | 0.00 | 420.00 | |
| 9 | - | Rush restock fee | 1 | 350.00 | 0.00 | 350.00 | |
| 10 | - | Inbound delivery | 1 | 180.00 | 0.00 | 180.00 |
Total: $6,196.16
Cost summary
Total (excl. tax)
= Items
$6,196.16
Tax rate
13%
$805.50
Discount
$0.00
Prepaid
$0.00
Remaining
= Total (excl. tax) + Total (excl. tax) * (Tax rate / 100) - Discount - Prepaid
$7,001.66
Business account
****
Account name
***
Bank
****
1. Quote to spec; substitutions must be noted. 2. Tax/freight inclusion in notes. 3. RFQ valid 10 days.
- Structured purchase list
- Notes for alternate models
- PDF attachment for RFQ emails
Verbal RFQs drift on spec. One sheet lets several vendors price the same list.
Also works as an internal purchase budget.
How to use this Procurement quote template
Fill the Procurement quote template online and export a PDF — no Excel download.
- 1
Preview the layout
See a sample Procurement quote template with demo data on this page.
- 2
Open the editor
Click Use this template. No signup required to try.
- 3
Fill and export PDF
Enter your letterhead and line items. Totals update automatically. Download a professional PDF.
Common questions
- RFQ or quote?
- Same layout: empty for RFQ, filled prices for a quote/budget.
- Specified brands?
- Put brand/model in the name; note if equivalents are OK.
- How do I create a Procurement quote template without Excel?
- No spreadsheet download needed. Preview this page, click Use this template, fill it online (totals update automatically), and export PDF. Guests get 2 quotes per IP per day; register to save and reuse.
Use this procurement template
One list for RFQ and comparison.