Catering
Catering quote by table count.
Menus, drinks, staff, and styling for banquets.
Quote preview
Sample preview — demo data
Catering
Catering quote
Sample Tech Co.
Alex Chen · sales@example.com
Acme Trading Ltd.
Jamie Lee · buyer@example.com · +1 415 555 0134
Catering scope
Menu & service
| # | Service item | Days / units | Unit price | Subtotal |
|---|---|---|---|---|
| 1 | Cold platter (table) | 20 | 168.00 | 3360.00 |
| 2 | Hot banquet menu (table) | 20 | 888.00 | 17760.00 |
| 3 | Soup & staple (table) | 20 | 128.00 | 2560.00 |
| 4 | Dessert & fruit (table) | 20 | 98.00 | 1960.00 |
| 5 | Coffee-break snacks (guest) | 80 | 28.00 | 2240.00 |
| 6 | Beverage package (table) | 20 | 280.00 | 5600.00 |
| 7 | Wait staff | 8 | 220.00 | 1760.00 |
| 8 | Chef team | 1 | 1600.00 | 1600.00 |
| 9 | Linen & tableware hire (table) | 20 | 35.00 | 700.00 |
| 10 | Welcome florals & desk | 1 | 680.00 | 680.00 |
| 11 | Transport & hot-hold | 1 | 420.00 | 420.00 |
Total: $38,640.00
Cost summary
Total (excl. tax)
= Menu & service
$38,640.00
Tax rate
6%
$2,318.40
Discount
$0.00
Prepaid
$0.00
Remaining
= Total (excl. tax) + Total (excl. tax) * (Tax rate / 100) - Discount - Prepaid
$40,958.40
Business account
****
Account name
***
Bank
****
1. Confirm final table count 3 days prior. 2. Extra dishes billed at menu price. 3. Valid for 15 days.
- Table qty recalculates totals
- Drinks as a package line
- Dietary notes in remarks
Lock menu price per table, then add service and styling so extras stay visible.
Send a trial menu before the deposit.
How to use this Catering quote template
Fill the Catering quote template online and export a PDF — no Excel download.
- 1
Preview the layout
See a sample Catering quote template with demo data on this page.
- 2
Open the editor
Click Use this template. No signup required to try.
- 3
Fill and export PDF
Enter your letterhead and line items. Totals update automatically. Download a professional PDF.
Common questions
- Buffet or banquet?
- Both. Banquet by table; buffet as itemized dishes.
- Venue included?
- Add a room line, or note client-provided venue.
- How do I create a Catering quote template without Excel?
- No spreadsheet download needed. Preview this page, click Use this template, fill it online (totals update automatically), and export PDF. Guests get 2 quotes per IP per day; register to save and reuse.
Use this catering template
Menu, drinks, and service on one PDF.