Quotation (quote)
A quotation is a formal pre-sale price document from seller to buyer. It lists the proposed products or services, quantities, unit prices, discounts, tax, and a grand total, usually with a validity period and payment or delivery terms. After acceptance, parties issue a contract, PO, or invoice.
What a complete quotation includes
- Seller identity and contact
- Buyer identity and contact
- Quote date and validity
- Line items: name, spec, qty, unit price, line total
- Summary: discount, tax, shipping, grand total
- Commercial notes: lead time, payment, warranty
Quotation vs contract vs invoice
| Document | When | Purpose |
|---|---|---|
| Quotation | Before the sale | Propose price for review |
| Contract / PO | After agreement | Bind the deal |
| Invoice | On delivery or billing | Request payment |
See Quotation vs invoice for a deeper comparison. Quotely creates quotations only—not invoices.
How to create a quotation online
- Lock letterhead and terms in a template
- Bind qty, price, discount, and tax with formulas
- Reuse customer and product records
- Export PDF or send a share link
Quotely is free online quotation software by ComTools. Build quotes in the browser with templates and formulas—no Excel or Word install.